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Mentor Information for the Summer Student Scholar Program

About the Summer Student Scholars Program

The Summer Student Scholars Program aims to spark the interest of local undergraduate students in clinical research, and provide them with a broader perspective of such a career.

Rising juniors and seniors enrolled in an accredited US four-year college or university and interested in working with a Baystate faculty member are invited to apply to the 10-week program. Full program description and goals.

Looking For a Few Good Mentors

We are looking for 10 - 15 faculty mentors who have an active research project(s) that could involve an intern next summer.  We will attempt to match the research interests of mentors and students. 

Baystate faculty who are interested in being a research mentor, please complete the online Mentor Application/Project Proposal by January 23, 2015.  If you have any questions, please e-mail Alex Knee, Summer Student Scholars Program Director, or call him at 794-1086. 

Mentor Responsibilities

Time and Resources Commitment

Faculty mentors, or a designee, must be available throughout the 10 weeks to monitor progress on student research and provide at least five hours of oversight per week.  The faculty mentor is ultimately responsible for the research experience and must provide the necessary work space, computer access, training, and supplies for the Summer Scholar to be successful

The faculty mentor, or a designee, should also plan to attend the mentor luncheons and student presentations scheduled for:

  Date Time Location
Mentor Meet & Greet Monday, June 1 11:30 am Chestnut 5
Academic Week Keynote Luncheon

Monday, June 1


12:00 pm Chestnut 1 A/B
Final Presentations & Luncheons Thursday, August 6 10:00 am – 1:00 pm Chestnut 1 A/B
  Friday, August 7   9:00 am – 1:00 pm Chestnut 1 A/B

Project Readiness

Faculty mentors are strongly encouraged to have a ready-to-go project in order to optimize the Summer Scholar experience. 

Projects Requiring Approval From an Ethics Board

  • If your Summer Scholar will be participating in a project requiring approval from an ethics board (e.g. IRB, IACUC, etc.), early and timely submissions are suggested to ensure an on-time start. 
  • For projects requiring IRB review, submissions are suggested no later than March 1 (full-board) or April 1 (expedited). 
  • Requesting applicable network access prior to June 1 will assist in expediting your Summer Scholar's orientation to your project.

Collaboration with the Epidemiology and Biostatistics Core

  • If you will be collaborating with the Epidemiology and Biostatistics Research Core, plan to start discussing your project no later than January. 

Why Mentor?

Mentoring can be immensely rewarding for both mentor and mentee, providing many opportunities to learn from and share with each other, gain new insights, and discuss experiences that enrich each persons perspective moving forward as evidenced by feedback from recent Scholars:


"As a first introduction into the field of clinical research, and working at a hospital in general, I could not have asked for a better experience.  From the articles we read, to presentations, to our own research presentations, I have learned an incredible amount and will use it through my medical career."  


"The program challenged me to understand my research project more critically than I otherwise would and introduced thought-provoking insight into the medical research community."


"The opportunity to work intensively for 10 weeks in a hospital setting has solidified my aspirations to have a career in medicine.  The involvement in primary research gave me a structured task to work on while still being able to observe how doctors interact with each other, other medical professionals, and their patients."

Ensuring a Positive Experience for Your Summer Scholar

Best practices include providing your Summer Scholar with opportunities to:

  • extract data from a medical record
  • collect data for a prospective trial
  • obtain informed consent from study participants
  • perform data entry and data cleaning
  • perform descriptive data analysis
  • assist with interpretation of results
  • learn how to conduct a survey
  • learn how to write an abstract and manuscript